15 Ways Restaurant Inventory Management Software Saves You Time

15 Ways Restaurant Inventory Management Software Saves You Time
- May 22, 2024 Written By: Krista Dinsmore

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Even if you’re a total rockstar restaurateur, whipping up culinary masterpieces and keeping your customers happy - there’s probably one thing you wish you had more of… time. 

Between managing staff, keeping on top of the "hangry" rush, and dealing with inventory chaos, your personal life can feel like a distant dream at times. So, what if someone said you could reclaim some precious hours for a weekend getaway, or finally have the time to perfect your grandma's secret lasagna recipe at home.

There's a hero waiting to swoop in and save the day (and your sanity) – restaurant inventory management software

Restaurant inventory management software streamlines the often time-consuming task of tracking your food and beverage inventory. We're talking about saving hours you can spend on the things that matter most, so you can stop being buried under spreadsheets and boring manual inventory processes.

This blog will show you exactly how this inventory management software can become your time-saving hero, reducing food waste and sending your profits soaring.

What is Restaurant Inventory Management Software?

Those dusty old filing cabinets overflowing with inventory records? Yeah, not exactly your vibe.

Restaurant inventory management software is your sleek, modern upgrade. It's a digital sidekick that tackles the often-tricky task of tracking your food and beverage stock. It’s your central hub that integrates with your point-of-sale system. This means it tracks what sells and gives you insightful data that helps boost your profitability, like magic!  

Here are some of the cool things it can do:

  • Recipe costing: Ever wondered exactly how much that fancy burger costs to make? This software figures it out for you, down to the last pickle! No more guesswork, just cold, hard facts to help you price your menu like a pro.
  • Purchase order party: Say goodbye to scrambling for supplies mid-shift. The software analyzes sales data to predict what you'll need, then generates automatic purchase orders so you never run out.
  • Waste not, want not: Food waste is the enemy of profits. Restaurant inventory management software helps you identify areas where it's happening and take steps to minimize spoilage and overbuying. Think of all the extra dough (pun intended) you'll save.
  • Reporting & analytics: Want easy-to-access and highly valuable insights into your inventory performance? Inventory management software gives you the intel you need to make smart decisions about everything from menu pricing to who your best supplier is.

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How Restaurant Inventory Management Software Saves You, and Your Restaurant, Time (and Makes You Money)

  1. Faster, Easier Inventory Counts 

Wave goodbye to tedious manual counting and the use of a spreadsheet. Inventory management software automates stock tracking through features like barcode scanning, electronic liquor tenthing and easy access to the data you need to make business improvements. 

  1. Order Like a Boss

No more last-minute panics wondering if you have enough chimichurri for the lunch rush. Restaurant inventory management software analyzes sales data to predict future needs, ensuring you have the right ingredients on hand. This means happy customers and a stress-free you – woohoo! Less time spent placing emergency orders, more time perfecting that signature dish that keeps your customers raving.

  1. Reduce Food Waste

Overstocked fridges lead to one thing: lost profits. Inventory software lets you track usage patterns and set period automatic reorder (PAR) points, preventing overbuying and keeping your ingredients fresh.

  1. Effortless Menu Planning  

See exactly what ingredients you have and what's selling like hotcakes.  This lets you create data-driven menus that minimize waste and maximize your profits. Think of it as a recipe for success! Free up your creative genius to experiment with new dishes, knowing you have the ingredients on hand to make them shine.

  1. Real-Time Cost Control  

Track food costs in real time, allowing you to identify areas for improvement and adjust pricing strategies accordingly. For example, you might discover a hidden cost driver and swap out an ingredient for a more affordable alternative.

  1. Remote Inventory Management

Imagine managing your inventory from the comfort of your couch (or that beach you're finally visiting). The software lets you access reports, track stock levels, and even approve purchase orders on the go. This means no more being chained to your restaurant – freedom at last!

  1. Streamlined Purchasing

Say goodbye to hours spent placing orders. Generate automated purchase orders based on pre-set levels and vendor preferences. This frees up your time for more important things, like brainstorming that next killer cocktail for your happy hour menu.

  1. Improved Vendor Communication

Communicate electronically with vendors, streamlining the ordering process and ensuring timely deliveries. You can also use the software to track vendor performance and identify reliable partners.

  1. Enhanced Staff Efficiency

Free up your staff from manual inventory tasks. They can focus on providing excellent customer service while the software handles the back-end work. This improves overall staff morale and frees up valuable labour hours.

  1. Data-Driven Decision Making 

Restaurant inventory management software is a data guru, giving you comprehensive reports and insights. Use this intel to make smart decisions about everything from menu pricing to supplier negotiations. Become a restaurant data whiz and watch your profits soar!

For more information on the importance of data, read our blog - Bar and Restaurant Management: Why Data is Crucial to Success.

  1. Reduced Shrinkage

Gain greater visibility into your inventory, helping to identify and prevent theft or waste. Discrepancies between inventory counts and sales data can highlight potential issues that need to be addressed.

  1. Improved Compliance

Ensure you're always prepared for health inspections with accurate and readily available inventory records. The software can generate reports that detail your stock levels and expiration dates.

  1. Scalability for Growth 

As your business grows, your inventory management software can grow with you. Most solutions are designed to handle increasing demands, allowing you to add more locations or menu items without needing to switch software.

  1. Peace of Mind

Knowing your inventory is under control allows you to finally take a deep breath and relax. The software handles the mundane tasks, freeing you to focus on the creative and strategic aspects of running your restaurant.

  1. Leverage Third-Party Expertise

While inventory management software is a powerful tool, it can be even more effective with expert guidance. Partner with a third-party specialist like Sculpture Hospitality to help you implement the software, pull the right data, and translate it into actionable insights that maximize your profits.

Learn more on our blog, Why Successful Bar Inventory Requires Both Tech and Expert Support

By investing in restaurant inventory management software and partnering with an inventory management expert that offers on-hand advice, you can reclaim countless hours, gain valuable insights, and watch your profits soar.

Not only does Sculpture Hospitality offer innovative restaurant inventory management software, we also have a team of local inventory experts worldwide. 

Contact us today to learn more about how we can help you take control of your inventory and free up your time to focus on what you do best – creating a thriving restaurant business and regaining the personal time that you deserve. 

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A Complete Buyer's Guide to Food & Beverage Inventory Management Systems

With around 25 to 35 percent of a restaurant’s operating budget dedicated to purchasing food (that’s not even taking into account beverage inventory costs for the bar), proper inventory management can significantly improve expected revenue.

To maximize profits you need to improve visibility and control over your restaurant or bar’s inventory. 

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